Records Management 

Records Management provides for consistent and efficient creation, organization, use, maintenance and disposition of City's records. This assists in the overall administration of the City and in the timely response to public record act requests. 

The Records Management program applies to all City Departments, the records management manual and retention schedule are updated periodically and can be accessed on the public access portal.   

Records Management provides for consistent and efficient creation, organization, use, maintenance and disposition of City's records.  This assists in the overall administration of the City and in the timely response to public record act requests.

The Records Management program applies to all City Departments, the records management manual and retention schedule are updated periodically and can be accessed on the public access portal. View the Records Destruction Schedule Bylaw.   

Records Public Access Portal 

The City proudly introduced our new digital system in 2023. The City of Melfort Public Portal allows the public to access various public records.   

The City started our repository with our highly referenced City Council records. Users can browse, search, retrieve, download, and print documents. The system is available 24/7 with no fees involved for searching and downloading the records. 

If you have questions when searching for City Council records, please contact the City Clerk's Office.   

Access to Information 

The Local Authority Freedom of Information and Protection of Privacy Act (LAFOIP) is a provincial statute that applies to all local authorities. LAFOIP promotes the openness and transparency of municipal governments and the protection of an individual's privacy. The Act enables people to apply for access to records held by the City and sets out rules on how the City collects, uses, and shares personal information. 

The City of Melfort is a local authority and strives to operate in an open and transparent manner, providing individuals with access to records in the possession or control of the City with limited and specific exceptions.

Routine Requests

If you are seeking information, the information can usually be provided routinely. To find out if the information you want is routinely available, contact the City Department that you believe has the information. You may be directed to another department if the department contacted does not have the information. If the information you seek is not routinely available, you will be directed to the City Clerk's Office to make a formal access to information request under the Act. 

Most of the information held by the City of Melfort can be accessed through the normal release of information by staff, without using the Act. Examples of this include answers to questions related to departmental operations, open agendas, open minutes, bylaws, policies, and procedures. 

Formal Requests

A formal request for recorded information is a process to access records not routinely available. The formal request must be made in writing through an Access to Information Request Application Form. The request should provide enough detail to help staff locate and retrieve the records. 

When submitting an Access to Information Request, there is a $20 application fee payable at the time the request is made.  Additional fees may apply when you are given access to a record or part of a record as per section 5 of The Local Authority Freedom of Information and Protection of Privacy Regulations. 

For additional information visit the Office of the Saskatchewan Information and Privacy Commissioner.